About the Role
We are in search of a talented Bid Coordinator to join our growing team. If you're passionate about vendor relationships, quality project estimates, and contributing to a workplace that values both professional excellence and a healthy work/life balance, then this opportunity is for you. Join us in shaping the future of construction by bringing your bid coordination expertise to a company that thrives on progress. It's not just a job: it's a chance to be a key player in revolutionizing the industry while enjoying a fulfilling work environment.
Are you a people person who prides yourself on the ability to form and maintain strong relationships? As Bid Coordinator, it will be your job to do just that—cultivate strong relationships with subcontractors, suppliers, and vendors, forming lasting business relationships that produce accurate, competitive bids in a timely manner.
In this role, you will work closely with our project management and business development teams to ensure the smooth and efficient preparation and handoff of our bid packages. Organization and attention to detail are key as you adhere strictly to deadlines and quality standards from initial bid identification to final submission.
This dynamic position is also responsible for conducting thorough research and analysis to identify potential subcontractors for future projects. You will gather and organize all information contained within our extensive solicitation database, verifying their prequalification details and gathering appropriate details wherever they are missing. You will also collaborate with various internal stakeholders to gather accurate project information to send out with bid solicitations, such as project plans and specifications. Your attention to detail will be crucial in ensuring compliance with project requirements and managing project risks.
Duties & Responsibilities:
Support the estimating and project management teams with new and current bids
Maintain professional relationships with subcontractors by staying in regular communication via phone and email during bids, clarifying scopes of work as needed
Timely follow-up with all external stakeholders following bid submissions
Continually update subcontractor list with current contact information and any new, prequalified companies
Assist with the preparation and submittal of bid documents, ensuring the company meets the necessary criteria to bid on specific projects, and partnering with the Marketing team when necessary
Track active bids via various online portals and follow up on key milestones throughout the bid process
Attend pre-bid meetings and events as needed
Willingness to jump in and self-start
Track and update yearly Win/Loss Analysis
Assist estimating staff with various administrative tasks as needed
Write professional letters and emails as requested
Participate in lessons learned meetings and post-bid reviews
Strong customer service skills – phone calls and email communication will be a large part of your workload
Team- and relationship-oriented
Professional communication skills
Solid organizational skills, including multitasking and time management as well as
Thrives in a fast-paced atmosphere with tight and unyielding deadlines
Independently motivated with the ability to learn quickly
Prior experience in the construction industry, particularly with bid coordination, and ability to read drawings is a plus
Proficient in MS Office Suite, especially Excel
Valid driver’s license
*All applications will be collected and reviewed on February 7, 2024*
About the Company
Hall Irwin is undergoing a transformation, building off 60 years of history in land development, water storage, and vertical construction. We are improving the way that construction projects are executed, and we want you to be a part of it! Established in 1963, our team takes pride in a forward-thinking culture both in the office and the field. We are a family-oriented company that is focused on making sure all our employees feel appreciated, supported, and respected.
Hall Irwin has invested in our community throughout six decades of construction. Our purpose is to add value by providing quality, reliable, and innovative construction solutions. We manage the challenges of construction through transparent communication so our clients can focus on their business operations.
Hall-Irwin’s Core Values:
Hall Irwin is an equal-opportunity employer. Hall Irwin does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status, or unfavorable discharge from military service or any other characteristic protected by law.